Outlook comes with a daunting 277 shortcuts for Windows and 140 shortcuts for Mac. Most of these shortcuts the average person will never use or need. However, there are a few useful time-saving Outlook shortcuts that are worth remembering.
Windows Outlook Shortcuts
Navigation Shortcuts
- Switch to Mail:
Ctrl + 1 - Switch to Calendar:
Ctrl + 2 - Switch to Contacts:
Ctrl + 3 - Switch to Tasks:
Ctrl + 4 - Switch to Notes:
Ctrl + 5 - Switch to next email:
Ctrl + .
Create A New Item
- Create a new email:
Ctrl + Shift + M - Schedule a new calendar appointment:
Ctrl + Shift + A - Create a meeting request:
Ctrl + Shift + Q - Create a new contact:
Ctrl + Shift + C - Send a message:
Ctrl + Enter
Mail Shortcuts
- Choose the account to send a message:
Alt + M - Send:
Ctrl + Enter - Reply to a message:
Ctrl + R - Reply all to a message:
Ctrl + Shift + R - Forward a message:
Ctrl + F
Mac Outlook Shortcuts
Navigation Shortcuts
- Switch to Mail:
Ctrl + 1 - Switch to Calendar:
Ctrl + 2 - Switch to Contacts:
Ctrl + 3 - Switch to Tasks:
Ctrl + 4 - Switch to Notes:
Ctrl + 5 - Switch to next email:
Cmd + (Closing Bracket) - Switch to previous email:
Cmd + (Opening Bracket)
Create A New Item
- Create a new email:
Cmd + N - Schedule a new calendar appointment:
Cmd + N - Create a new contact:
Cmd + N - Send a message:
Ctrl + Enter
Mail Shortcuts
- Send:
Cmd + Return - Reply to a message:
Cmd + R - Reply all to a message:
Cmd + Shift + R - Forward a message:
Cmd + J
The full list of Windows, macOS, IOS, and web Outlook shortcuts can be found at Keyboard shortcuts for Outlook on Microsoft’s website.
