Outlook comes with a daunting 277 shortcuts for Windows and 140 shortcuts for Mac. Most of these shortcuts the average person will never use or need. However, there are a few useful time-saving Outlook shortcuts that are worth remembering.
Windows Outlook Shortcuts
Navigation Shortcuts
-
Switch to Mail:
Ctrl + 1 -
Switch to Calendar:
Ctrl + 2 -
Switch to Contacts:
Ctrl + 3 -
Switch to Tasks:
Ctrl + 4 -
Switch to Notes:
Ctrl + 5 -
Switch to next email:
Ctrl + .
Create A New Item
-
Create a new email:
Ctrl + Shift + M -
Schedule a new calendar appointment:
Ctrl + Shift + A -
Create a meeting request:
Ctrl + Shift + Q -
Create a new contact:
Ctrl + Shift + C -
Send a message:
Ctrl + Enter
Mail Shortcuts
-
Choose the account to send a message:
Alt + M -
Send:
Ctrl + Enter -
Reply to a message:
Ctrl + R -
Reply all to a message:
Ctrl + Shift + R -
Forward a message:
Ctrl + F
Mac Outlook Shortcuts
Navigation Shortcuts
-
Switch to Mail:
Ctrl + 1 -
Switch to Calendar:
Ctrl + 2 -
Switch to Contacts:
Ctrl + 3 -
Switch to Tasks:
Ctrl + 4 -
Switch to Notes:
Ctrl + 5 -
Switch to next email:
Cmd + (Closing Bracket) -
Switch to previous email:
Cmd + (Opening Bracket)
Create A New Item
-
Create a new email:
Cmd + N -
Schedule a new calendar appointment:
Cmd + N -
Create a new contact:
Cmd + N -
Send a message:
Ctrl + Enter
Mail Shortcuts
-
Send:
Cmd + Return -
Reply to a message:
Cmd + R -
Reply all to a message:
Cmd + Shift + R -
Forward a message:
Cmd + J
The full list of Windows, macOS, IOS, and web Outlook shortcuts can be found at Keyboard shortcuts for Outlook on Microsoft’s website.
